Accounting Technician

Accounting Technician

Department: Facilities Operations - Facilities Management

Administration - 410110

Minimum Qualifications

Graduation from High School and one year of experience in accounting work; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

License/Certification Required

N/A Preferred Qualifications

• Prefer an individual with extensive experience with AiM,

Auxiliary billing procedures, Banner Finance, E-print, P-card reconciliation, Travel procedures, Purchasing procedures, and all aspects of University funding (State, Trust, Auxiliary, Foundation,

Capital Improvement, Construction Funds, etc.).

• Extensive knowledge of funding sources involving a combination

of state, trust, federal, and private funds is required in order to determine that expenditures are properly charged.

• Above-average computer skills and proficiency with Microsoft

365 software (Excel), Google Suite, and standard office equipment.

Knowledge of accounting principles, practices and procedures.

• Ability to understand, interpret and apply laws and regulations

to the maintenance of financial records.

• Excellent organizational skills and the ability to deal with

the public and work with colleagues in a professional and sensitive manner are essential.

• Must also have excellent verbal and written communication

skills, strong problem-solving skills, be highly motivated and conscientious, work effectively in a team setting with multiple staff and personalities, and be willing to work independently and in stressful situations.

• Attention to detail and accuracy are essential, as this

position is fully responsible for receiving, reviewing, creating, and verifying financial data from multiple sources.

• Must have strong interpersonal skills and the ability to

prioritize workflow in order to meet various deadlines; exercise judgment, discretion, and negotiation skills in problem situations.

• Ability and willingness to adapt to software upgrades and

procedural changes are required.

Essential Duties and Responsibilities

The Facilities Accounting Technician performs

critical administrative and financial functions that support

Facilities Operations' daily operations and fiscal accountability.

This position is responsible for accurately and promptly entering, maintaining, reconciling, and compiling financial and operational data in the Facilities computerized maintenance management system (AiM).

Major responsibilities include, but are not limited

to

• Prepare and maintain complex accounting and financial records

relevant to workflow, work orders, daily labor reports, external expenditures made by multiple shops with P-cards, Purchase Orders,

Standing Orders, Contracted Services, and Internal Warehouse issues.

• Transfer all information into Facilities' computerized

maintenance management system (AiM).

• Post and reconcile employee labor entries.
• Process and maintain records; and balance a daily

reconciliation detailing accounts receivable for all labor, materials, and expenditure refunds. Update reconciliation procedures as system changes are implemented.

• Maintain all historical data and accounting records for

auditing purposes.

• Extensive training and complete knowledge of the Banner Finance

system and Facilities' computerized maintenance management system (AiM) are required to resolve problems, answer inquiries, and maintain accurate funding sources. Compile, create, prepare, and maintain numerous reports and spreadsheets detailing financial, accounting, clerical, cost comparisons, and statistical reports.

• Process and reconcile P-card transactions for multiple funds,

process orders in YoMart, direct payments, and purchase orders.

• Compile data and prepare statistical reports to assist

management with budgeting and purchasing projections.

• Maintain electronic and other files for all reports, data

entry, and billing transactions. Archive records when audits are completed at the end of each fiscal year.

• Process travel authorizations, advances, and reimbursements for

all staff. Maintain a travel log that will track pending and completed travel requirements for each division.

• Perform administrative work related to the University

Purchasing system and Banner Finance.

• Assist with AiM upgrades and enhancements.
• Balance work order journal entries and process adjustments as

required. Transfer charges as required for project management purposes. Ensure funds and accounts are accurate before billing.

• Assist with the division's uniform program by maintaining

communication with the vendor, supervisors, and the Warehouse

Manager to coordinate shop ordering schedules and support smooth uniform operations. Maintain accurate spreadsheets and records for each shop, verify invoice accuracy prior to payment processing, and follow up with the vendor on discrepancies or outstanding issues.

Work with Administration to identify and implement improvements to uniform-related processes and procedures.

• Work closely with Facilities Management IT staff, testing

upgrades and program enhancements to ensure accuracy before implementing any system upgrades in production.

• Duties will include additional administrative duties as

assigned.

Work Schedule/Hours:Monday through Friday, 8:00 a.m. – 5:00 p.m.

Suggested Salary Range: $43,463 - $53,212

Closing Date: 10/15/2026

Open Until Filled: Yes

Evaluation of Applications Begins: 10/12/2026

Proposed Date of Hire: 12/01/2026

To apply, visit https://appstate.peopleadmin.com/postings/56667

Appalachian State University is an Affirmative Action/Equal

Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.

je-2bd7516cbe2c4e34ab3b9b41977817eb