Staff Accountant

Staff Accountant

Job Category: Finance/Budgets/Accounting

Requisition Number: STAFF001374

Posted: July 30, 2026

Full Time

On-site

Rate: $55,000 USD per year

Monmouth University Main Campus

West Long Branch, NJ

Job Overview

The role of the Staff Accountant resides in the Accounting

Department of the Controller's Office. The Controller's Office team is comprised of accounting and finance professionals who are responsible for the general accounting, treasury management, financial and tax reporting and compliance for both the University and the Bruce Springsteen Center for American Music, a nonprofit tax-exempt corporation and supporting organization of Monmouth

University.

The Staff Accountant is expected to possess familiarity and adherence to standard accounting principles/GAAP. Ability to contribute to the Accounting Office by performing various accounting functions such as conducting daily system routines to post financial transactions to the general ledger, importing financial data from sub-ledgers, overseeing the internal departmental charge process, preparing journal entries for non-student related refunds, and completing monthly reconciliations for various accounts. In addition, the candidate would be expected to perform various general accounting functions, including account analyses and preparation of internal financial reports for the

Bruce Springsteen Center.

This is an in-person, on-campus, non-remote

position

Application Materials Required

Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

• Resume or Curriculum Vitae
• Cover Letter

Optional Documents

• Professional References

Responsibilities

• Conduct daily system routines to accurately post financial

transactions received from various University systems into the general l Perform daily reconciliation of general ledger entries, ensuring accurate posting of all transactions. Investigate and promptly resolve any discrepancies, exceptions, or errors that may arise during the posting process.

• Responsible for efficient processing of electronic journal

entry import submissions. Including, formatting the Excel file according to the Ellucian required import format and syntax before accurately importing and posting the submission to the general l

• Responsible for reviewing journal and budget entry form

submissions for compliance with the mandated approval signatures.

Execute entry and posting of approved forms into the University's general ledger system. Organize and file completed forms in the designated area within the Controller's Office.

• Perform daily execution of Interface system routines for

University Advancement Gift activity, encompassing both MU and

Bruce Springsteen Center for American Music Corporation.

Responsibilities include executing imports for Web Gifts, Gift

Adjustments, POS Gifts, and Pledge Gifts.

• Examine Interdepartmental Charge (IDC) forms received from

Facilities Management, Conference & Program Services, Federal

Work Study, Outlook, University Police, and other areas to assess their alignment with service charging or cost-sharing of expenditures. Prepare and implement necessary entries as per the analysis. In the case of cost-sharing identified on IDC forms, liaise with departments to ensure coordinated expense splitting through Accounts Payable for future transactions. Accounts Payable will facilitate expense allocation during payment processing.

• Perform timely execution of payroll, FWS, and end-of-month GL

import interfaces following each pay date and month-end.

Collaborate with the Payroll department to address posting exceptions related to invalid accounts. Facilitate the processing of account corrections to the import file and ensure accurate posting.

• Conduct review and initial sign off of journal entries prepared

by the Treasury Services Coordinator relating to University

Advancement gift refunds.

• Provide the Treasury Services Coordinator assistance as needed

with the processing of manual refunds by reviewing transactions, accounting codes, and conducting review of and sign off of manual refund Expense Vouchers before submission to Accounts Payable processing.

• Responsible for daily performance of the Cash Receipt System's

cash closing procedures, which includes reconciling daily cash receipt sessions, comparing the totals with the daily bank report, and verifying and sealing daily bank deposit bags.

• Conduct reviews of the monthly payment activity, using Informer

reports, to ensure the completeness and accuracy of the daily cash receipt transactions and the timely resolution of bank reconciliation items.

• Identify all cash receipts for revenue cutoff at the end of

each calendar year and fiscal year, including preparation of fiscal year end accruals and reversals.

• In the absence of the Treasury Services Coordinator, perform

daily reconciliation of TouchNet eCommerce payments to the cash receipt system, download daily Bank Composite reports and record non student related Wire activity and email Bursar Office of student related wires. Provide coverage of other duties as needed including; processing U.A. Gifts bank deposits, Marketplace &

TouchNet Gift refunds, review of ACH returns. (Regular-Coverage during any PTO).

• Act as a backup for manual refund processing and monitoring of

mucashiers@monmouth.edu inbox (Regular-Coverage during any PTO).

• In the absence of the Director of Treasury Operations, assist

with placing and releasing Ellucian cash receipt Holds from students' accounts, the resolution of TouchNet posting errors and

GL exception errors; adding new non-AR codes in the cash receipt system; and performing updates to Informer Reports used for the

Outside Scholarship reconciliation. (Regular-Coverage during any

PTO).

• Process and setup of New Department and New Object Code Forms

in Ellucian system; scan and file completed forms in Document

Folder on Shared Directory.

• Access Banking online system and perform monthly electronic

download of paid checks and run monthly system utility to reconcile

AP checks in Ellucian system.

• Prepare and process monthly journal entry to record the Digital

Copy Center monthly charge activity using monthly activity report.

Identify correct fund for Department activity and obtain any approvals needed for restricted accounts.

• Review and process Mailroom Postage monthly charge activity

journal entries submitted for completeness and ensure correct fund is being used for Department accounts.

• Perform monthly reconciliation of the Web Gift Clearing,

Scalefunder Clearing, and Bruce Springsteen Center for American

Music Corporation Web Gift Clearing Accounts to ensure their balances are accurately cleared to zero.

• General accounting and bookkeeping tasks for the Bruce

Springsteen Center for American Music Corporation, including but not limited to preparation of budget versus actual analysis; review of monthly expense activity for financial reporting accuracy of natural and functional expense classifications, maintain due to/due from reconciliation, record miscellaneous accounts receivable when needed.

• Prepare internal financial reports and account analyses for the

Bruce Springsteen Center for American Music Corporation.

• Monitor Monthly Close Sign-off Sheet and communicate to members

who have not signed off by due date. After all sign-offs are completed; perform various monthly and annual general ledger closing routines as required.

• Support the departments ongoing efforts to enhance operational

efficiencies and assist as required in automating specific processes.

• Other duties as assigned.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or Business

Administration

• Three (3) years of related experience
• Familiarity and adherence to standard accounting principles/US

GAAP

• Intermediate to advanced proficiency in Microsoft Excel and

Word 2024

• Strong oral and written communication skills
• Strong analytical, planning and organizational skills
• Ability to multitask, prioritize work and meet deadlines
• Must be able to treat confidential and sensitive information

appropriately

Preferred Qualifications

• Work experience in higher education, non-profits, or fund

accounting

• Experience working with ERP system (Ellucian Colleague

preferred)

• Experience in operational efficiency assessment and/or business

process automation and redesign

• MBA or CPA preferred

Questions regarding this search should be directed to Barbara Santos at bsantos@monmouth.edu or

732-263-5629

Note to Applicants

Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.

Working at Monmouth University perks

• 403(b) Retirement Plan
• Generous Paid Time Off
• Medical, Dental & Vision Insurance Benefits
• Tuition Remission for employee upon hire
• Tuition Remission for spouse or civil-union partner and IRS

dependent after one-year of full-time continuous employment

• Employer paid Short & Long-Term Disability
• Employer sponsored Life Insurance
• Employee Assistance Program (EAP), FSA, Telehealth and

more

To view a full list of benefits, visit our benefits page at: Employee Benefits Information |

Human Resources | Monmouth University

Department

Division of Accounting

Work Schedule

Monday through Friday

Total Weeks Per Year

52

Hours Per Week

36.25

Expected Salary

$55,000 - $57,500

Union

N/A Job Posting Close Date

Open until filled

To apply, visit https://recruiting.ultipro.com/MON1000MON/JobBoard/d4da5ea7-24db-4f02-a484-7497ffffb76d/OpportunityDetail?opportunityId=8ca1d4ff-d89d-4735-b530-084e594ea245

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of

Labor.

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